HR Operations Manager

  • HR / Recruitment
  • Kraków, Poland

HR Operations Manager

Job description

MOTIFE ( is a Krakow-based consulting startup. We help international tech companies to build their software teams in Poland. From recruitment to outsourcing of dedicated teams, subsidiary management and office setup we provide an end-to-end service to help foreign firms kick-start and grow their presence in Poland.

In response to the rapid growth, we are looking for HR Operations Manager to join our team in Krakow. 

Key information:

Location: Krakow, Krupnicza

Contract type: permanent contract or B2B

Working model: hybrid (preferably 2 days a week in the office)

What will you be doing as an HR Operations Manager?

  • have full ownership of all HR processes (i.e. onboarding, offboarding, attendance tracking, benefits management, health and safety processes, policies and processes)
  • oversee the payroll process
  • onboarding of new clients
  • closely cooperate with clients to educate them on the Polish labor law and IT labor market
  • manage contract templates and contracts with employees, contractors and clients
  • continuously improve processes and tools


  • at least 2 years of experience in a senior HR role
  • experience working with English-speaking stakeholders
  • knowledge of the Polish labor law, familiarity with IT specific elements like B2B contracts will be an advantage
  • basics of personal taxes (PIT, ZUS, VAT, tax schemes in IT)

Perfect Candidates for these positions:

  • have a high level of responsibility
  • are fluent in Polish & English
  • can work autonomously from day one
  • have a proactive and “can-do” attitude
  • have excellent interpersonal and communication skills (both verbal and written)
  • are process-oriented with excellent organizational skills
  • have great attention to detail
  • have very good command of Microsoft Office, including Word and Excel
  • are willing to work in a fast-paced international environment

What you can expect:

  • a friendly start-up environment where you can make a real impact
  • competitive package (private healthcare, life insurance, sports card, snacks in the office and more)
  • ability to develop professionally with a training budget, English classes, and in-house library
  • possibility to work remotely and flexible working hours
  • weekly lunch on us
  • work anniversary gifts and day-off 
  • volunteering day-off every quarter
  • professional psychological crisis-response support

Why join MOTIFE as an HR Operations Professional?

We are passionate about the Krakow tech ecosystem, and we are ready to share our expertise with you!
MOTIFE is the author of the Krakow IT Market Report 2022, a comprehensive 144 page report focusing on the Krakow tech landscape. This is our flagship publication and a must-read for tech businesses, investors and candidates. Download the report here to learn more, or simply send us an email to request your PDF copy!

We build strong relationships with our clients, and you will be an integral part of those special relations.
We support our clients with recruitment but also with subsidiary setup, operations management, finance and more, making MOTIFE a trusted partner in Poland for long-term cooperation. Hear for yourself what our client Bill Wilkins has to say about his experience of a partnership with MOTIFE.

We are a small team where everyone counts!
Joining our team of 15+ specialists, we offer you unique exposure and ownership of your projects, where your work really matters.

You will also have the opportunity to contribute to cross-function projects, i.e. with our Marketing Lead or our Employer Branding task force.
At MOTIFE everyone’s opinion counts and is valued.

If you think you might thrive in the team, we would love to hear from you. Just hit the apply button!