Junior HR & Administration Assistant

  • HR / Recruitment
  • Kraków, Poland

Junior HR & Administration Assistant

Job description

MOTIFE (motife.com) is a Krakow-based consulting startup. We help international tech companies to build their software teams in Poland. From recruitment to outsourcing of dedicated teams, subsidiary management and office setup we provide an end-to-end service to help foreign firms kick-start and grow their presence in Poland.

In response to the rapid growth, we are looking for Junior HR & Administration Assistant to join our team in Krakow. 

Key information:

Location: Krakow, 3 Maja Street

Contract type: permanent/ civil contract, B2B

Work: full-time or part-time

Working model: hybrid

You will be responsible for support in the following areas:

  • HR processes (inc. onboarding, offboarding, attendance tracking, benefits management, health and safety processes, payroll approvals, creating policies and procedures)
  • administration processes (inc. fixed assets management, handling incoming/outgoing mail and courier, office inventory, access control administration, purchasing and office vendor relationships)
  • performing administrative tasks related to finance (inc. invoices verification/approval, updating internal budgets, supporting budget planning, expenses management)
  • managing paper/digital documents (inc. employment and B2B contracts, legal and vendor/supplier agreements)
  • keeping HR company’s systems up to date (both internal and external)
  • handling day-to-day issues and queries related to the office
  • organizing company events, lunches etc.


    • experience in a similar position (around 6 months)
    • proficiency in Microsoft Office, including Word and Excel
    • communicating well in Polish and English
    • experience in a customer-facing role
    • prior experience with working in start-up environment and finance processes will be an advantage

The perfect fit for this role has:

  • proactive and “can-do" attitude
  • strong communication skills (both verbal and written)
  • multi-tasking and organizational skills
  • ability to work with attention to detail
  • willingness to work in a start-up environment.

What you can expect:

  • a friendly startup environment where you have a real influence on the services we deliver
  • competitive package (employment contract, medical insurance, life insurance, sports card, snacks in the office and more)
  • support of your professional development through e.g., training budget, weekly English lessons, and a mini library
  • possibility to work remotely and flexible working hours
  • work in start-up and a truly international environment
  • an opportunity to grow and learn
  • a cosy office space in the centre of Krakow

Why join MOTIFE as a Junior HR & Administration Assistant?

We are passionate about the Krakow tech ecosystem, and we are ready to share our expertise with you!
MOTIFE is the author of the Krakow IT Market Report 2022, a comprehensive 144 page report focusing on the Krakow tech landscape. This is our flagship publication and a must-read for tech businesses, investors and candidates. Download the report here to learn more, or simply send us an email to request your PDF copy! contact@motife.com

We build strong relationships with our clients, and you will be an integral part of those special relations.
We support our clients with recruitment but also with subsidiary setup, operations management, finance and more, making MOTIFE a trusted partner in Poland for long-term cooperation. Hear for yourself what our client Bill Wilkins has to say about his experience of a partnership with MOTIFE.

We are a small team where everyone counts!
Joining our team of 15+ specialists, we offer you unique exposure and ownership of your projects, where your work really matters.

You will also have the opportunity to contribute to cross-function projects, i.e. with our Marketing Lead or our Employer Branding task force.
At MOTIFE everyone’s opinion counts and is valued.

If you think you might thrive in the team, we would love to hear from you. Just hit the apply button!