Senior Project and Operations Manager

  • Operations Management
  • Kraków, Poland

Senior Project and Operations Manager

Job description

We are MOTIFE (, a Krakow-based consulting company. With a team of approx. 20 people we help international tech companies set up their presence in Poland.

From recruitment of teams, through office setup, to interim operations management, we provide an end-to-end service to help foreign firms build their software hubs in Poland.

In response to the rapid growth, we are looking for an experienced Senior Project and Operations Manager to join our team in Krakow. You will be a PMO for both external and internal projects.

Key information

  • Location: Krakow, Al. 3 Maja
  • Contract type: permanent contract or B2B
  • Remote working: hybrid

You will be responsible for:

  • Running external projects for our clients, from large ones (e.g. setup of entity in Poland) to smaller (e.g. change of an office),
  • Running internal projects (e.g. marketing related, employer branding),
  • Managing long-lasting operational projects for our clients where part of clients back-office operations in Poland is run by MOTIFE,
  • Working closely with clients, acting as a SPOC for our clients if required,
  • Manage resource availability and allocation,
  • Assuring timely delivery and the highest stakeholders’ satisfaction,
  • Delivering the highest standard of quality of services,
  • Managing P&L of the projects,
  • Assuring the best practices, templates and processes are documented and continuously improved,
  • Educating the internal team on the principles of project management practices,
  • Contributing to the company as a whole to be successful in its strategic aims.


  • Proven working experience in a Senior Project Manager role (min. 3 years),
  • Project Management certification will be an advantage,
  • Excellent communication skills,
  • Proficiency in written & spoken English,
  • Experience working with senior external stakeholders in different functions (CxO, HR, Finance, legal, etc.)
  • Ability to interpret data, draw conclusions and provide guidance,
  • Strong Microsoft Office experience.

Personal profile:

  • Senior mindset,
  • High level of responsibility and autonomy from day one,
  • Can-do attitude,
  • Attention to quality,
  • Analytical mind, focus and ability to think strategically.

What you can expect:

  • A friendly environment where you have a real influence on the services we deliver,
  • Competitive package (employment contract, medical insurance, life insurance, sports card, snacks in the office and more),
  • Support of your professional development through e.g. training/conference budget, weekly English lessons,
  • Possibility to work remotely (up to 60%),
  • Work in a truly international environment,
  • An opportunity to grow and learn,
  • Flexible working hours and options to work remotely,
  • Cosy office space in the centre of Krakow.

Why join MOTIFE as a Senior Project and Operations Manager?

We are passionate about the Krakow tech ecosystem, and we are ready to share our expertise with you!
MOTIFE is the author of the Krakow IT Market Report 2022, a comprehensive 144 page report focusing on the Krakow tech landscape. This is our flagship publication and a must-read for tech businesses, investors and candidates. Download the report here to learn more, or simply send us an email to request your PDF copy!

We build strong relationships with our clients, and you will be an integral part of those special relations.
We support our clients with recruitment but also with subsidiary setup, operations management, finance and more, making MOTIFE a trusted partner in Poland for long-term cooperation. Hear for yourself what our client Bill Wilkins has to say about his experience of a partnership with MOTIFE.

We are a small team where everyone counts!
Joining our team of 18 specialists, we offer you unique exposure and ownership of your projects, where your work really matters.

You will also have the opportunity to contribute to cross-function projects, i.e. with our Marketing Lead or our Employer Branding task force.
At MOTIFE everyone’s opinion counts and is valued.

If you think you might thrive in the team, we would love to hear from you. Just hit the apply button!